Application Procedure

Prospective students are welcome to visit the Moi University website www.mu.ac.ke and check the programmes of interest. The admission requirements are available in the respective schools and specific questions for clarification may be sent to the email of the Dean of respective school or to the International Office (This email address is being protected from spambots. You need JavaScript enabled to view it.).  A wide range of programmes are offered in different schools at diploma, undergraduate, postgraduate diploma, Affiliate, Masters or Doctorate level.  The application fee is fifty (50) US dollars for postgraduate and forty (40) US dollars for undergraduate or diploma.

Application Procedure for Admission

• Visit Moi University website www.mu.ac.ke
• Decide the programme that you want to undertake and ensure you meet the programme qualifications stated in "Our Programmes" menu.
• Click on "Apply Now" at the top of the web page
  
• Fill in the required information in each step of the application
• Finish the application process and submit your application.
• Once your application is submitted successfully, you will receive an email indicating your application ID.
• Pay the indicated application fee depending on the programme
• To keep track of your application status, login with the Application ID and Password used during creation of your account.

 

 

PROCEDURE FOR EQUATION OF FOREIGN QUALIFICATIONS

To be admitted into Moi University, applicants must meet the prescribed Common Entry Requirements.
All applicants with foreign qualifications must get the qualifications equated to those of the Kenyan Education System for purposes of admission.
Previously Kenya National Qualifications Authority (KNQA) had been mandated to offer accreditation and recognition of foreign qualifications. The High Court has stopped this process. In view of the High Ruling HC Petition No. 37, 49 and 106 of 2017; KNQA has been disallowed from equating entry requirements for various qualifications.

The Moi University Senate approved minimum admission criteria to various programmes as follows:

 

Admission Criteria for Diploma

1. At least C (Plain) in KCSE or its equivalent;
   
2. At least C- (Minus) in KCSE with a Certificate from a recognised institution
   
3. Division III in ‘O’ Levels iv) At least one Principal in ‘A’ Levels.
   

 

Admission Criteria for Bachelor’s Degree

1. At least C+ (Plus) in KCSE or its equivalent
2. At least C (Plain) in KCSE and a diploma or its equivalent;
3. At least C- (Minus) in KCSE with a Certificate and Diploma from a recognised institution
4. At least two Principal Passes in KACE
5. Other international Qualifications that are equivalent to KCSE like the International Baccalaureate, IGSCE & GCE.
6. At least CPA(K) and CPS, Higher National Diploma and other professional qualifications as advised by Schools/Faculties to join in year 2.

 

Admission Criteria for Postgraduate Diploma

1. Applicants for Postgraduate Diploma should have a minimum of a pass degree
   

 

Admission Criteria for Master’s Degree

1. Master’s degree programmes should have a minimum of Upper Second Class Honours Degree in the relevant discipline from Moi University or Equivalent qualification from Institutions recognized by Senate. Persons with lower qualifications but with postgraduate diplomas after Bachelors' degrees will also be considered for admission.
   

 

Admission Criteria for Fellowship Applicants

1. Fellowship programmes should have a Master’s and Bachelor’s Degree in the relevant discipline from the University of Nairobi or Equivalent qualification from Institutions recognized by Senate.
   

 

Admission Criteria for Doctorate Degrees

1. The applicants for the Doctor of Philosophy Degree should have a Master’s and Bachelor’s degrees from Moi University or an equivalent qualification from institutions recognized by Senate.
   
2. In addition, the applicants should submit a research proposal showing that they are capable of carrying out original research.

 

NB: All applicants;

1. To attach documents certified by the university attended
2. Show evidence of accreditation status in cases where one studied in a foreign university
3. Proof of English proficiency for non-English speaking countries only
   
4. Translated documents into English for applicants from non-English speaking countries should be attached
   

 

EQUATING BODIES

1. Kenya National Examination Council (KNEC)
   The Kenya National Examinations Council (KNEC) equates school and post school certificates. The Kenya National Examinations Council has automated the process for submitting applications for Equation of Foreign Qualification by clients.
2. Commission for Universities Education (CUE)
   The Commission for University Education (CUE) in accordance with The Universities Act No. 42 of 2012 undertakes recognition and equation of Diplomas, Degrees, postgraduate Diplomas and Post-Graduate Certificates conferred or awarded by Foreign Universities and Institutions.
   

Guidelines on Equation by Kenya National Examinations Council (KNEC)

The Kenya National Examinations Council (KNEC) equates school and post school certificates.
The conditions for equation are outlined below:

• Such certificates should have been awarded by an accredited examining board or an institution mandated by law to offer the examination and certificates.
• Institutional based certificates/courses (local or international) similar to those offered by KNEC are not acceptable.
  

For any equation to be undertaken by KNEC,

1. The applicant must have met the entry requirement of the equivalent course(s) offered by KNEC at the time e.g. if someone has taken an equivalent of a P1 course outside the country and seeks equation, they must have attained the Kenyan equivalent entry qualification required for the course for their certificates to be equated by KNEC.
2. Clients seeking equations of Advanced level certificates must provide “O” Level certificates and the two certificates must be submitted to the Council when seeking equation.
3. Clients who sat for the KCSE examinations and are applying for equation of Advanced Level Certificates must have had a KCSE Mead Grade of C (Plain).
4. The applicant must have covered the subjects that are mandatory for one to satisfy the awarding rules e.g. for a certificate to be equated to KCSE, the applicant must have sat for seven (7) subjects including Mathematics, a language i.e. English, two Sciences, one Humanity.
5. The applicant must have been under formal instructions for the appropriate number of years/contact hours of study at the particular level as per the KNEC requirements.
6. All foreign examinations/courses taken locally or internationally but not done in the country of origin of the said examination/course are not equitable to KNEC qualifications.
7. All courses undertaken through correspondence/distance learning have no equivalence to any KNEC qualification because contact hours by a learner are a requirement by KNEC.
8. All persons holding foreign qualifications and seeking to join any educational institution (School and Post School) offering KNEC examination must get an equation/equivalence from KNEC before joining the said institution.
9. Any person seeking an equation/equivalence and holding a certificate written in any language other than English or Kiswahili must have a certificate translated by the Embassy of their respective country or Alliance Françoise for certificates written in French or any other recognized institution for other languages.
10. All certificates submitted for equation/equivalence must be verified or confirmed by the Examinations Board that issued the Certificate. The confirmation/verification of results must be sent by the Examination Board directly to the Chief Executive Officer, KNEC through this email address, This email address is being protected from spambots. You need JavaScript enabled to view it.
    
    
    

Once the person seeking equation of a certificate has met the above conditions, then he/she will be required to provide the following information: -

1. Write a request letter addressed to the Chief Executive Officer, Kenya National Examinations Council, P.O. Box 73598- 00200 City Square, Nairobi; stating the reason for equation and give the postal address of the institution or organization which requested for the equation.
   
2. Secondary School principals seeking for equation of primary school certificates should state the year the student joined the school, at which level and the current level. 
3. The original certificate and birth certificate for equation of primary school certificates whose owners are minors (these will be returned to the owner after the verification exercise).
4. Photocopies of all the original certificates.
   
5. A leaving certificate/school leaving testimonials from the institution attended during the course for each certificate presented for equation and the preceding certificates. A client seeking for equation of Secondary School Level must produce the Primary level Certificate. 
6. A letter by the Embassy/Ministry of Education of the country where the certificate originated from giving a detailed report on the accreditation status of the examination board which issued the certificate.
   

Fees Required

• Kenya Shillings three thousand, four hundred and eighty (Kes 3,480/=) (inclusive of 16% VAT) will be charged for equation of each foreign certificate.
  
• Kenya Shillings three thousand, four hundred and eighty (Kes 3,480/=) (inclusive of 16% VAT) will be charged for evaluation of each KNEC awarded certificate send outside Kenya.
  
• Kenya Shillings one thousand, one hundred and sixty (Kes. 1,160/=) (inclusive of 16% VAT) will be charged for evaluation of each KNEC awarded certificate send within Kenya.
  

The applicant will deposit the amounts in the General Transaction Account in any of the four bank accounts given below using the KNEC deposit slips available at the banks:

Cooperative Bank of Kenya Ltd	01136030120307
National Bank of Kenya Ltd	01001-60314300
KCB Bank Ltd	1116686937
Equity Bank	047-0294988491

The applicants are advised not to pay for the services of equation before their documents are verified by the Kenya National Examinations Council.

The applicant should forward the deposit slip with the application for equation to the Equations Office, KNEC.

In case the applicant requests for the equated certificate to be faxed/emailed, the applicant should provide the fax number/ email address and a fee of Kenya Shillings one thousand, three hundred and ninety-two shillings (KSh. 1, 392/=) for this service.

Money deposited for the purpose of equating a certificate (deposit slip) are only valid if submitted to KNEC within twelve (12) months after banking.

Where necessary, the applicant requesting for equation should also provide the following documentary evidence.

1. A copy of the syllabus to show the course content
   
2. A letter from the examining board/institution giving details of the mode of assessment/evaluation i.e. Formative and/or summative assessment.

Note that the equation letter is meant for use by the institution to which it is addressed to, and therefore SHOULD NOT be given or copied to the candidate/parent or guardian.

KNEC will only equate certificates where a method (formula) for conversion exists and where the curriculum followed is known by KNEC.

Please note that the KNEC rules and regulations governing equation/equivalence of certificates are subject to change without notice.

Enquiries for further clarification may be sent to the Chief Executive Officer, Kenya National Examinations Council or visit the website www.knec.ac.ke

The Commission for University Education (CUE) undertakes recognition and equation of Diplomas, Degrees, Post-graduate Diplomas and Post-graduate Certificates conferred or awarded by Foreign Universities and Institutions in accordance with Section 5 (1) (g) of The Universities Act No. 42 of 2012; Section 5A (2) of The Universities Act No. 42 of 2012, Revised Edition 2016 [2015]; Part XI of The Universities Regulations, 2014 and The Universities Standards and Guidelines,

I. General Requirements for Recognition and Equation of Qualifications

1. The qualification must be Accredited and Recognized.
   
2. The qualification must have been obtained from an accredited and recognized University or Institution.
3. The holder of the Award must have met the Minimum Entry Requirements for an Academic Programme leading to an equivalent qualification in Kenya.
4. All copies of Certificates and Academic Transcripts presented as proof of attainment of entry requirements for a particular qualification must be certified by an Advocate and Commissioner for Oaths (for Kenyan citizens), an Advocate and Notary Public (for foreigners) OR the issuing University/Institution.
   1. First application by holder of the Academic Award: KES 6,000/=
   2. More than one Award from the same University or Institution: KES 6,000/=
   3. Awards from different Institutions KES 6,000/= each
   4. Subsequent application on the same Academic Award by the holder: KES 3,600/=
   5. Express (same day) service by Holder of the Academic Award: KES 10,000/= each
   6. By prospective employer or any other body:
5. Within the Republic of Kenya: KES 12,000/= per Award
   Outside the jurisdiction of the Republic of Kenya: USD 300 per Award

 

Modes of Payment

For Recognition and Equation of Qualifications and Institutions shall be made through the Bank or M-PESA using the following account details:

Commission for University Education Kenya
Commercial Bank Ltd.
Moi Avenue Branch P. O Box 30081,
Nairobi, Kenya
Account Number: 1108031625
SWIFT CODE: KCBLKENX

M- Pesa Paybill 522790
When using M-PESA, applicants provide their full names and identity card numbers as the account number.

Procedure for Recognition and Equation of Qualifications You may apply for Recognition and Equation of Qualifications manually or through an online system as described below:

Manual application for Recognition and Equation of Qualifications

The following documents must be submitted to CUE:

1. A duly filled application Form CUE/QAS/1 for Recognition of Degrees, Postgraduate Diplomas and Postgraduate Certificates.
2. Original and certified copies of Academic Transcripts to support the Certificates.
   
3. Original and certified copies of Academic Transcripts to support the Certificates.
4. Original and certified copy of National Identity Card (ID) or a valid Passport for Kenyan Citizens.
   
5. Original and certified copy of a valid Passport, Work Permit/Visa and Letter of Provisional Admission/Intent into Kenyan Universities for foreigners intending to pursue further studies in Kenyan Universities.
   
6. Original and certified copy of a valid Passport, Work Permit/Visa and Letter of invitation for interview or employment offer for foreigners intending to work in organizations based in Kenya

Certificates and certified Academic transcripts submitted by Kenyan citizens must be certified by:

• An Advocate and Commissioner of Oaths, OR
• The respective issuing University/Institution.

Certificates submitted by Foreign Institutions must be certified by:

• An Advocate and Notary Public, OR
  
• The respective issuing University/Institution

Certificates submitted by Foreign Institutions must be certified by:

• An Advocate and Notary Public, OR
  
• The respective issuing University/Institution.

National Identity Cards or Passports submitted by Kenyan Citizens must be certified by An Advocate and Commissioner for Oaths.

1. Passports, Work Permits and Visas submitted by foreigners must be certified by an Advocate and Notary Public. 
2. Where certificates and transcripts are in a foreign language, copies translated in English bearing the official stamp of the Foreign University/Institution or the local Embassy/Mission of the home country of the University issuing the Certificates and Academic transcripts must be submitted.
3. Submission of applications and collection of Letters of Recognition and Equation shall be done during the following CUE official working hours.
   • Morning: 8.00 am - 1.00 pm
   • Afternoon: 2.00 pm - 5.00 pm
4. Application for express service must reach CUE before 1.00 p.m on the day of application.
5. Letters of Recognition and Equation will normally be collected within forty-eight (48) hours unless the applicant has sought express service.
6. Letters of Recognition and Equation sought under express service will be collected within twelve (12) hours.
7. In the event that the timelines stipulated under numbers 6, 7, 8 and above cannot be adhered to, the underlying reasons and the new timelines will be given to the applicant and documented accordingly.

To apply online click: Online application for Recognition and Equation of Qualifications